- Microsoft Power Automate is a useful tool for automating recurring tasks. The Power Automate tool is accessible on Outlook for the web.
- Open Outlook on the web > All apps > Power Automate > Create > Scheduled cloud flow > Write your Flow name and Run time > Enter the recurrence of your flow in the Repeat field > Click Create to save your new flow.
- Click on Recurrence > Configure other parameters in your flow > Close the page and click on Add an action.
Set up Recurring Emails Using Power Automate
The purpose of setting up a recurring email is to ensure the email is sent out automatically during the required period. However, to set this up on Microsoft Outlook, you will need the Microsoft Power Automate tool. Microsoft Power Automate is a useful tool for automating recurring tasks. The Power Automate tool is accessible on Outlook for the web.
Step 1: Sign in to your Outlook account on desktop.
Step 2: At the top left of the app, click on the grid-like icon. This will open a list of apps that are accessible to you via Microsoft 365.
Step 3: Click Explore all your Apps > Power Automate . This should take you to the Power Automate home page.
Step 4: At the left side of the Microsoft Power Automate page, click the Create button.
Step 5: On the Create page, you will see different ways to create a flow, including:
- Automated cloud flow : triggered by a designated event.
- Instant cloud flow : triggered manually as needed.
- Scheduled cloud flow : you choose when and how often it runs.
- Describe it to design it : describe the flow you want and AI builds it for you. This is only available to paid users.
- Desktop flow : automate processes on your desktop environment.
- Process mining : evaluate and optimize your existing processes and tasks.
Select Scheduled cloud flow as you will be determining the timing and frequency of when your email gets sent out.
Step 6: Enter the Flow name . Then, in the Run this flow field , select a start date and assigned time for the flow.
Step 7: In the Repeat every field, select a recurrence for your flow.
Step 8: Click Create to save your new flow and then click on Recurrence on your screen.
Step 9: Configure other parameters for your flow. For example, timezone, minutes, etc .
Step 10: Close the page by selecting the back arrow .
Schedule Recurring Emails in Outlook
Now that you have your flow, the final step is to incorporate it into Microsoft Outlook. Here’s how.
Step 1: Click on Add an action .
Step 2: In the search box, enter a query for Microsoft Outlook to reduce the scope of apps shown.
Step 3: Select Office 365 Outlook if you have a paid 365 account or Outlook.com if you use a free account.
Step 4: Click on Send an email (V2) .
Step 5: Enter the email addresses you would like to send the email to, as well as a subject and email body .
Step 6: Click Show advanced options to include CC, BCC, and attachments and then assign importance to your email.
Step 7: Finally, click Save to save your changes.
Test the Recurring Email
To ensure your scheduled email works as it should in Outlook, you can run a test after setting it up. Here’s how.
Step 1: Click Test on the top right-hand corner of the page to conduct a test run of your new flow to send a recurring email in Outlook.
Step 2: Click Test Flow Manually and then click on Save and Test .
Step 3: Finally, click on Run flow . You should get a message saying your flow ran successfully.
Tip: Microsoft Power Automate can be used with other Microsoft 365 apps. For example, you can use Power Automate to stay on top of your mentions on X (formerly known as Twitter). You can also use it to send recurring Teams messages.
