- If you want to use the Microsoft Teams “Record Meeting” feature on the app, both you as the recorder and the meeting organizer need a Microsoft 365 Business or Office Enterprise 365 license that contains a Teams subscription .
- Recorded meetings are automatically saved to Microsoft Stream, OneDrive, or SharePoint, depending on your organization’s settings, then shared with all participants.
- If native recording isn’t available, you can use third-party screen recording software, but be sure to inform all participants that you’re recording.
- Mobile users have limited recording options and may need to use their native screen record feature or a third-party app.
Recording Microsoft Teams meetings has become essential for remote work, allowing you to maintain accurate records of vital discussions and decisions that can affect your job. However, exactly how to record a meeting in Teams depends on what level of access you have (or the Teams subscription that your team uses).
Method 1 – Record Teams Meeting as Organizer or Presenter
If you’re the meeting organizer or have been assigned presenter permissions and have the appropriate subscription, you can use the built-in Microsoft Teams “Record Meeting” feature.
Step 1. Join your Microsoft Teams meeting as usual through the desktop app or web browser version.
Step 2. Once the meeting has started, click on the “More actions” button (three dots) in the toolbar on the top.
Step 3. Click on the icon and select “Start recording” from the dropdown.
Step 4. All participants will receive a notification that the meeting is being recorded. The recording indicator will appear in the top-left corner of the meeting window.
Step 5. To stop recording, click on “More actions” again and select “Stop recording.”
After the meeting ends, the recording will be automatically saved to Microsoft Stream (in older setups) or to the meeting organizer’s OneDrive and shared via the meeting chat. All participants will receive an email with a link to access the recording. You can set up expiration for the link when you open it in Stream.
Method 2 – How to Record a Teams Meeting as a Participant
In some organizations, regular participants can also start recordings if the admin has enabled this permission.
Step 1. Join the meeting and check if you have recording permissions by clicking on “More actions” (three dots).
Step 2. If you see “Start recording” as an option, you can use the same steps as Method 1.
Step 2b. If the option is grayed out or missing, it means your organization restricts recording to organizers and presenters only. You can request recording permissions by asking the meeting organizer to either start the recording themselves or temporarily promote you to a presenter role.
To become a presenter, the organizer needs to hover over your name in the participants list, click on the three dots next to your name, and select “Make a presenter.”
Method 3 – Using Third-Party Screen Recording Apps to Record Teams Meeting
If you don’t have the appropriate Office 365 or Microsoft 365 license that gives you access to advanced Teams features, your only real option is to use a recording app. There are a few solid options such as OBS Studio (typically used for streaming and with more customization), EaseUS RecExperts recorder (easier to use but limited), or even the built-in Windows Game Bar or QuickTime Player. Review which app has the most features you need to decide on what to use.
Option 1 – OBS
Step 1. Download and install OBS from the website , then open the app. Follow the setup instructions if prompted and choose “I will be recording” so that OBS automatically sets itself to record the screen rather than stream.
Step 2. Click on “+” under “Sources,” then select “Display Capture” to record the entire screen.
Step 3. Click “OK,” then select the monitor and click “OK” again.
Step 3. Hit “Settings” on the bottom-right, then go to the “Output” tab and choose a folder for the “Recording Path” where OBS will save the recording. Click on “Apply” and “OK” to save.
Step 4. Hit “Start Recording.” To pause, hit the pause icon. When you’re done, click on “Stop Recording.” Both of these will replace the “Start Recording” button when OBS is recording.
You may need to edit the audio settings so the recording captures your desktop and mic audio well.
Option 2 – EaseUS RecExperts
Step 1. Download the EaseUS RecExperts recorder for your device, then install the app. It should automatically open.
Step 2. Choose what parts of the screen or the app you need to record. The default “Screen” option should work well for starters.
Step 3. Enable the system sound and microphone from the bottom toolbar via the icons (choose the devices if needed), then hit “Record.”
Step 3. The free version doesn’t technically have a size or duration limit on the recording, but it will only export one minute of video when you stop it. You’ll need the paid Pro version to access the full video.
Option 3 – Windows Game Bar
Step 1. Start a meeting in Teams.
Step 2. Hit “Windows + Alt + R.” You’ll get a small popup that shows you’re recording the video. Click on the microphone to enable or disable it.
Step 3. Once you press “Stop,” hit “Windows + G” to open the Game Bar and review the recording. Click on “Open file location” for further exporting for editing purposes (by default, this is in Videos > Captures).
Method 4 – Recording Teams Meetings on Mobile Devices
While mobile Teams apps have limited recording capabilities, there are workarounds for capturing meetings on smartphones and tablets.
If you’re the meeting organizer, you can start a recording from the mobile app by tapping the three dots during the meeting and selecting “Start recording” if available. However, this feature may not be available in all mobile versions.
For iOS devices, you can use the built-in screen recording feature. Go to “Settings,” then to “Control Center” and “Customize Controls,” then add “Screen Recording.” During the meeting, access Control Center and tap the recording button.
For Android devices, many phones include built-in screen recording in the quick settings panel. Pull down from the top of the screen and look for a screen recording option, or download a third-party screen recording app from the Google Play Store.
