How To Print From Iphone With And Without Wifi

• You can print photos from your iPhone without requiring a Wi-Fi connection.
• Open the Photos app > choose your photo > Share icon > Print > printer name > choose Printer name > Print.
• You can create a hotspot between your printer and iPhone if you don’t have Wi-Fi access.

Print From iPhone Using Wi-Fi

iPhones have a feature called AirPrint that allows you to print from your iPhone over Wi-Fi . However, to make this feature work, you’ll need to ensure your printer also supports Wi-Fi connectivity. Once you confirm that, here’s how to print photos using an iPhone with a Wi-Fi connection.

Step 1: Connect your printer with your Wi-Fi network.

Step 2: Open the Photos app on your iPhone.

Step 3: Open the photo or document that you wish to print and tap on Share at the bottom.

Step 4: Tap on Print . A new window with different print options will open on your screen. Tap on the Printer option at the top to see available printers.

Step 5: Select your printer from the list. After this, you will see some more printing options, such as Presets, Number of Copies, Paper Size, and Media and quality .

Step 6: After selecting your options, tap on Print .

Print From iPhone Using Hotspot

There are two ways to print from an iPhone without Wi-Fi. The first one is by creating a hotspot between your printer and iPhone. This means that there is no Wi-Fi network around you. But ensure your printer supports Wi-Fi connectivity.

Before we begin the steps, ensure your printer has a blinking LED indicator next to the Wi-Fi logo. We used an HP Printer for this article.

Step 1: Open Settings on your iPhone > tap on Wi-Fi .

Step 2: Tap on your printer name from the list > enter the password to connect.

You can check for the printer password by going to the Wireless menu of your printer.

Step 3: Open the Photos app > tap on the photo or document that you wish to print > tap the Share icon .

Step 4: Scroll down and tap on Print . Choose your printer, printing options , and then tap Print .

This is how you can print from your iPhone without a Wi-Fi connection.

Print From iPhone Without Wi-Fi Using an OTG Cable

Lastly, we have a method where you can connect your iPhone and printer with a USB OTG cable. After connecting your iPhone, follow these simple steps.

Step 1: After connecting your iPhone , tap on Yes on the pop-up menu appearing on your screen.

Step 2: Open the Photos app > choose your photo > tap on Share > Print > choose your options > tap Print .

This is how you can print from an iPhone if your printer doesn’t support Wi-Fi connectivity. However, you need a USB OTG cable to connect to your iPhone.

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• You can print photos from your iPhone without requiring a Wi-Fi connection.
• Open the Photos app > choose your photo > Share icon > Print > printer name > choose Printer name > Print.
• You can create a hotspot between your printer and iPhone if you don’t have Wi-Fi access.

Print From iPhone Using Wi-Fi

iPhones have a feature called AirPrint that allows you to print from your iPhone over Wi-Fi . However, to make this feature work, you’ll need to ensure your printer also supports Wi-Fi connectivity. Once you confirm that, here’s how to print photos using an iPhone with a Wi-Fi connection.

Step 1: Connect your printer with your Wi-Fi network.

Step 2: Open the Photos app on your iPhone.

Step 3: Open the photo or document that you wish to print and tap on Share at the bottom.

Step 4: Tap on Print . A new window with different print options will open on your screen. Tap on the Printer option at the top to see available printers.

Step 5: Select your printer from the list. After this, you will see some more printing options, such as Presets, Number of Copies, Paper Size, and Media and quality .

Step 6: After selecting your options, tap on Print .

Print From iPhone Using Hotspot

There are two ways to print from an iPhone without Wi-Fi. The first one is by creating a hotspot between your printer and iPhone. This means that there is no Wi-Fi network around you. But ensure your printer supports Wi-Fi connectivity.

Before we begin the steps, ensure your printer has a blinking LED indicator next to the Wi-Fi logo. We used an HP Printer for this article.

Step 1: Open Settings on your iPhone > tap on Wi-Fi .

Step 2: Tap on your printer name from the list > enter the password to connect.

You can check for the printer password by going to the Wireless menu of your printer.

Step 3: Open the Photos app > tap on the photo or document that you wish to print > tap the Share icon .

Step 4: Scroll down and tap on Print . Choose your printer, printing options , and then tap Print .

This is how you can print from your iPhone without a Wi-Fi connection.

Print From iPhone Without Wi-Fi Using an OTG Cable

Lastly, we have a method where you can connect your iPhone and printer with a USB OTG cable. After connecting your iPhone, follow these simple steps.

Step 1: After connecting your iPhone , tap on Yes on the pop-up menu appearing on your screen.

Step 2: Open the Photos app > choose your photo > tap on Share > Print > choose your options > tap Print .

This is how you can print from an iPhone if your printer doesn’t support Wi-Fi connectivity. However, you need a USB OTG cable to connect to your iPhone.

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• Go to iCloud on web browser > Sign in > Contacts > Three dots > Select All Contacts > Share > Print Contacts > Export vCard.
• Open iTunes on Windows > Connect your iPhone > Click the Phone icon in iTunes > Info > Sync Contacts with Windows Contacts > Apply > Open Windows Contacts and Print.
• Visit Google Contacts to print your contacts synced with your Google account on your iPhone.

Method 1: Print Contacts From iPhone Using iCloud

You can print your entire contacts list from your iPhone using your iCloud account. You first need to ensure that all your contacts are synced with iCloud. Then, follow the steps to print them. Do note that you will require your computer as well.

Step 1: Open Settings on your iPhone > Profile name > iCloud > Show All > Enable Contacts for iCloud .

Step 2: On your computer, open the browser and go to iCloud account .

Step 3: Scroll down and then click the Contacts icon.

Step 4: Click the three dots at the top and then select Select All Contacts .

You can also select specific contacts from the list.

Step 5: Click the Share icon at the top-right corner and then select Print Contacts .

You can select Export vCard to export contacts from an iPhone into a PDF.

Method 2: Print Contacts From iPhone Using iTunes

To print your iPhone contacts without using iCloud, you can install iTunes . This method also helps Windows PC users who prefer using iTunes to sync their iPhone data.

Step 1: Download and install iTunes on your Windows PC using the link below. Then log in to your Apple account.

For Mac users, open Music .

Step 2: Connect your iPhone to your Mac or Windows PC using a cable.

Step 3: Click the Phone icon at the top.

Step 4: Select Info from the left menu.

Step 5: Select the option of Sync Contacts With and then select Windows Contacts .

Step 6: Click on Apply at the bottom-right corner.

You can now open your contacts in Windows Contacts and print them.

Method 3: Print Contacts from iPhone Using Google Contacts

Another way to take a print of your iPhone contacts is by using Gmail . In case you have a Gmail account, you won’t need to use iCloud or iTunes to print from contacts. Do note that this process will mix your iCloud and Gmail contacts on your iPhone. So, if that is not a problem for you, here’s how to proceed.

Step 1: Open Settings > Contacts > Accounts > Add Account .

Step 3: Follow the on-screen instructions to add your Gmail account .

Step 4: Once added, tap the toggle next to contacts to sync your iPhone contacts with your Gmail account.

Step 5: Open the web browser on your computer and go to contacts.google.com .

Step 6: Select the iPhone contacts that you want to print. Then click the three dots on the right side and select Print .

Method 4: Print Contacts From iPhone Using Preview on Mac

The last method applies only to Mac users. You can use the Preview app on your Mac to merge screenshots of your contacts into PDF files. This process can take some time as you will have to combine all the screenshots of your contacts into one image.

Step 1: Open the Contacts app on your Mac and take screenshots of all the contacts that you wish to print. Try to take screenshots of similar dimensions.

Step 2: Right-click on one screenshot and then select Get Info .

Step 3: Note the width of the image. For instance, if the dimensions are 1000×600, the width would be 1000.

Step 4: Repeat the same process to note down the width of all images .

Step 5: Open one of your screenshots in Preview on your Mac.

Step 6: Press Command + A to select the image. Then press Command + X to remove it from the Preview window.

Step 7: Click on Tools > Adjust Size .

Step 8: De-select the option of Scale Proportionately .

Step 9: Enter the combined width value of all your screenshots and click Ok .

Ensure that you have selected the right dimension before entering the values.

Step 10: Press Command + V to paste the image.

Step 11: Open another screenshot in Preview, select it, press Command + X to copy it, and press Command + V to paste it into the previous Preview window.

Step 12: Repeat this process until you have added all the screenshots in one image.

Step 13: Click on File > Save . You can now print this file from your Mac.

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• You can’t directly save emails as PDFs in Outlook or Gmail apps for iOS.
• Use the Print function and redirect it to create a PDF.
• Select Save to Files and choose a location to save the PDF.

Print Emails to PDF in Outlook for iOS

Step 1: Open the email you want to convert.

Step 2 : Once it loads, tap the three-dot icon and follow up by tapping Print Conversation .

Step 3 : Perform a Zoom Out gesture over any generated thumbnails within the Printer Options screen. That will convert the email to PDF format immediately.

Step 4: Share the PDF with a third-party app or save it locally using the Save to Files option.

How to Print Emails to PDF in Gmail for iOS

Step 1: Open the email you want to save as a PDF file.

Step 2 : Next, tap the three-dot icon next to the Reply icon. On the menu that shows up, tap Print .

Step 3: Tap AirPrint to continue. On the Printer Options screen, perform a Zoom Out gesture over any listed thumbnails to convert the email to PDF format.

Step 3: Tap the Share option on the PDF preview screen and share the converted email to a third-party app or save it to the Files app.

Converting emails to PDF format while using Outlook for iOS or Gmail for iOS is easy. You can also do the same on any other email client, be it Spark, Airmail, or Edison Mail, using the same Print gesture within the Printer Options screen as long as you can find the Print option.

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• Open the desired chat in WhatsApp, tap on the three-dot menu > More > Export Chat to save the conversation as a text file or with media.
• Send the exported chat file to your email address for easy access on your computer.
• Open the chat file on your computer, and use the print option from the file menu or shortcut to print the conversation.

Note : When exporting chat history, WhatsApp doesn’t let you select a specific timeframe. Moreover, WhatsApp doesn’t include media in the exported file, instead, it creates a separate folder for your pictures.

Print WhatsApp Messages on Android

Exporting a WhatsApp chat is available on iPhone and Android. We will start with the Android app and move on to the iPhone version. Let’s get started.

Step 1: Open WhatsApp on your Android phone and select a thread you want to print.

Step 2: Tap the three vertical dots menu at the top-right corner.

Step 3: Expand More .

Step 4: Select Export chat .

Note : You can export chat without media or with media. Exporting chat with media will increase the file size. Let’s select Without media.

Step 5: WhatsApp exports a file with your messages and opens the Android share sheet to save it.

Step 6: You can upload the file to Google Drive, email someone, send it via Bluetooth to a PC or Mac, and simply save it to your preferred file manager.

We have used the Solid Explorer app on Android and saved the WhatsApp chat to the Documents folder. It’s one of the best file manager apps on Android.

After you export a WhatsApp chat, print it out using the steps below.

Step 7: Since we have saved the exported file to the Documents folder, open it in your file manager app.

Step 8: Select the .TXT file and open it with Google Docs .

Step 9: Once opened, tap the three vertical dots menu at the top-right corner and enable Print layout .

Step 10: Select Share and export and tap Print .

Step 11: Select your preferred printer from the following menu, make the necessary changes, and print your WhatsApp messages.

If your printer isn’t showing up on your Android phone, read our dedicated post to fix the problem.

Print WhatsApp Messages on iPhone

You can print your WhatsApp messages from your iPhone too. Here’s how.

Step 1: Open WhatsApp and select a chat you want to print.

Step 2: Tap the contact’s name at the top.

Step 3: Scroll to Export Chat .

Step 4: Export a chat with or without media.

Step 5: WhatsApp generates a .ZIP file and opens the iOS share sheet. Tap Save to Files .

Step 6: Select a relevant folder and hit Save at the top-right corner.

Step 7: Open the Files app and select the folder in which you exported the file.

Step 8: Tap on the .ZIP file to unzip it. Open .TXT file .

Step 9: Tap Share at the bottom and select Print .

Step 10: Select your printer and hit Print at the top.

You can read our separate post to learn how to print from iPhone with and without Wi-Fi .

Print WhatsApp Chat From WhatsApp Web

WhatsApp web and desktop apps mirror your messages from your phone. You can’t check your entire chat history on the desktop and export it. However, if your printer is connected to your desktop, you can use a workaround to print WhatsApp messages on Windows and Mac.

When you export WhatsApp chat on your phone, email, or send the file to the desktop. You can check messages on a big screen and print them out.

With many organizations and businesses using WhatsApp, having a physical copy of your chat is important. You can also use them as a legal defense in specific situations.

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• Outlook saves its print settings in the Outlprnt file. Deleting the file can help fix print issues.
• Sometimes, Outlook plugins and extensions can interfere with the printing. Removing them can help you fix the issue.
• Ensure the email is completely downloaded before you can print it.

Try Basic Fixes:

• Restart Outlook: When Outlook relaunches, it loads all the modules, including extensions. This ensures that if Outlook or any of its modules are stuck, they will start working.
• Reset hardware connection : Powering off a printer might clear temporary issues, such as a print job stuck in the queue or a minor error.
• Update the Outlook app: If the Outlook app and Windows settings are out of sync, especially after a Windows update, check if an update is available for the app.

Fix 1. Check the Default Printer

Sometimes, we select a printer and wait to realize it isn’t the default printer. Windows Settings can quickly fix this, or you can manually select the printer whenever you print.

Step 1: Press Windows + I to open Settings.

Step 2: Select Bluetooth & devices from the sidebar. Select Printers & scanners from the right pane.

Step 3: Find the connected printer from the list and click on it.

Step 4: Select the Set as default button from the following menu. Open Outlook and try to print the attachment again.

Fix 2. Save the Document and Print It From File Manager

If Outlook still gives you trouble printing an attachment, you can save the document locally on the PC and print it.

Step 1: Download the attachment from Outlook or choose the Save as option, and save it on your PC.

Step 2: Use the File Manager to find the document and double-click to launch it in the Microsoft Edge browser or any PDF app.

Step 3: Look for a printer icon and use it to print the document.

Fix 3. Run Printer Troubleshooter

A built-in Windows troubleshooter can reset some printer parameters, which can help you start printing again.

Step 1: Open the GetHelp App using the Start menu.

Step 2: Type printer troubleshooting in the text box, showing you the Printer troubleshooter .

Step 3: Launch the wizard and let it complete the process. Once done, open the Outlook app again and try printing a document.

Fix 4. Uninstall Printer Drivers

At times, corrupt or outdated printer drivers can lead to such issues. You can reinstall printer drivers and try your luck again.

Step 1: Right-click the Windows key and open the Device Manager from the menu.

Step 2: Scroll down and expand the Print queues listing.

Step 3: Right-click on the printer with which you have the issue and select Uninstall device from the context menu. This will also Uninstall the driver.

Alternatively, follow this guide to remove the printer and uninstall the driver .

Step 4. Confirm your decision and restart the PC. Once you log into your account, Windows will install the default driver for the driver. Check if you can print from Outlook.

Fix 5. Wait for Emails to Download Completely

If an email contains too many elements, such as images from external sources or linked documents, and you start printing as soon as it arrives, it might cause an issue.

It’s best to wait for the download to complete; you can see no broken images, etc. For such emails, it’s best to wait for the download to be complete and then print it.

Fix 6. Troubleshoot Outlook Com-Addins And Extensions

Some Com-Addins and extensions can interfere with the print experience. It would be best to remove and disable them and troubleshoot.

Step 1: Open the Run prompt using Win + R, type Outlook /safe , and press Enter .

Step 2: Once Outlook launches, check if you can print. If it works, check which extension is causing the problem.

Step 3: Launch Outlook the usual way > go to File > Options > click on Add-ins .

Step 4: Click the Go button next to COM Add-ins to open a list of installed Addons and extensions .

Step 5: Select the one to uninstall from the checked list and click the Remove button. Once you’ve done this, try to print. Repeat the steps until you find the one causing the issue.

Fix 7. Delete the OutlPrnt file (Print Settings)

The OutlPrnt file stores printer settings. If the file becomes corrupt, the print function will not work as intended. However, if you delete the file, it will be recreated.

Step 1: Go to %AppData%/Microsoft/Outlook using the Run prompt.

Step 2 : Locate the OutlPrnt file and permanently delete it.

Step 3: Relaunch Outlook and check if you can print a file.

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• In most cases, running the printer troubleshooter or configuring the “Print Spooler Service” should resolve the error.
• Deleting old printer devices and print spooler files can also help fix the issue.
• If nothing works, you may need to delete corrupted print spooler registry entries.

Fix 1: Run Printer Troubleshooter

Windows comes with a dedicated printer troubleshooter that can automatically diagnose and fix any printing issues on your PC. It checks all of your printer configurations and corrects any inconsistencies. Here’s how to run it.

Step 1: Press the Windows key + I to launch the Settings app and head to System > Troubleshoot .

Step 2: Go to Other troubleshooters .

Step 3: Click the Run button next to Printer to begin troubleshooting.

From there, follow the on-screen prompts to finish the troubleshooting process.

Fix 2: Check Print Spooler Service

If the Windows troubleshooter fails to identify any issues, you can check the Print Spooler service on Windows to see if it is properly configured. Here’s how.

Step 1: Press the Windows key + R to open the Run dialog. Type services.msc in the box next to the Open field and press Enter .

Step 2: In the Services window, scroll down to locate Print Spooler . Right-click on it and select Properties .

Step 3: Set the Startup type to Automatic from the drop-down, if it isn’t set already.

Step 4: On the Recovery tab, use the drop-down menus next to First failure, Second failure, and Subsequent failures to select Restart the Service . Then, click on Apply followed by OK .

Restart your PC and check if the print spooler stops again.

Fix 3: Remove Old Printers

Sometimes, the print spooler service may also stop working if several printers are connected to your PC. You can try deleting some of your old printer devices to see if that helps.

Step 1: Click on the search icon on the taskbar, type in printers & scanners and press Enter .

Step 2: Select the printer you want to remove.

Step 3: Click on the Remove button in the top right corner. Repeat this process to remove unwanted printers and try using the printing services again.

Fix 4: Delete Old Print Spooler Files

Existing print spooler cache data can also interfere with the service and cause it to crash repeatedly when corrupted. In that case, you can delete those old print spooler files to fix the issue.

Step 1: Press the Windows key + S to open Windows Search. Type services in the box and select the first result that appears.

Step 2: Right-click on Print Spooler and select Stop .

Step 3: Press the Windows key + E to launch File Explorer on your PC and navigate to the following folder:

C:\Windows\System32\spool\PRINTERS

Step 4: Select all folders and click on the trash icon at the top to delete them.

Restart your PC after you delete the files. The print spooler service should start automatically upon reboot.

Fix 5: Update Printer Drivers

Issues with your current printer drivers can also cause the print spooler to stop abruptly. If the printer drivers on your PC are outdated or corrupted, then updating them should help more often than not.

To update printer drivers, download the most recent drivers from the respective manufacturer’s website. Then, open the downloaded file to begin the installation.

Fix 6: Delete Print Spooler Registry Keys

If none of the above solutions work, you can try deleting a few registry keys associated with the print spooler. Here’s how:

Step 1: Press the Windows key + R to launch the Run dialog box. Type regedit in the box and press Enter .

Step 2: Paste the following path in the address bar at the top to navigate to Print Processors:

Computer\HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\Print\Environments\Windows x64\Print Processors

If you’re using a 32-bit version of Windows, use the following path:

HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\Print\Environments\Windows NT x86\Print Processors

Step 3: Delete all keys inside Print Processors except winprint . To delete a key, right-click on it and select Delete . Click on Yes on the prompt.

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• Before printing from Canva, you may enable Show print bleed and Show margins to ensure no important parts get cut off.
• You can download files to print on the web and mobile apps.

Method 1: Using Your Desktop Computer

Step 1: Visit the Canva website in a browser and sign in with your account details.

Step 2: Create a new design or open an existing one. Make necessary changes using a feature-rich Canva editor.

Step 3: Click File at the top > expand View settings > enable Show print bleed to avoid unnecessary white edges when printing.

Step 4: You can also enable margins to ensure that essential design elements aren’t cut when printed.

Step 5: Select Notes at the bottom > enter the notes you want to keep separate.

Step 6: Click the Share icon > hit Download .

Step 7: Change file type to PDF Print , which is ideal for printing. Pick any option.

• Crop marks and bleed: When downloading your design, add crop marks to mark where to cut the paper.
• Flatten PDF: This option converts your design with several layers into one and ensures that all your Canva design elements are printed.
• Includes notes: You can add notes (as shown in the fifth step) with your design and download them as PDF.

Step 8: Lastly, pick a relevant Color Profile . Canva recommends RGB for digital use and CMYK for professional printing.

After downloading your Canva design, print it with your printer using the steps below.

Step 9: Open the desktop File Explorer or Finder menu and launch the PDF file in your preferred editor.

Step 10: Press Ctrl + P (Windows) or Command + P (on Mac) to open the Print menu.

Step 11: Lastly, select your Printer > set Layout > color print > finally, click on Print .

Also, if your printer isn’t working on Windows , check our dedicated post to fix the issue.

Method 2: Using a Mobile Device

Canva uses the same interface on Android and iPhone . In the screenshots below, we will use Canva for iPhone. You can also use it on Android to print your designs.

Step 1: Download and launch Canva on your iPhone, then sign in with your account details.

Step 2: Select your existing design and make edits. Tap the Share icon at the top and tap Download , then select PDF Print , enable flatten PDF , include notes if you want, and tap Download .

Step 3: Canva generates the PDF file on your phone and opens the share sheet. Lastly, tap Print > select your printer > enable the Print in Color toggle > tweak media quality > select Print at the top right corner.

Sometimes, the printer does not show up on the iPhone . If you experience this, check our separate post to fix the problem.

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Excel

• Select all the files you want to print, and use the Ctrl + P shortcut.
• Alternatively, right-click on the selected files and go to Show More Options > Print.
• You can select multiple PDF files, but you can’t print them at once. You need to use third-party apps to batch-print PDF files.

Method 1: Print Multiple Word, Excel, and Other Media

We will first show you how to launch the current print queue on Windows. If any print process is running in the background, complete or cancel it. Otherwise, you may run into errors with batch printing multiple files.

Step 1: Open the Settings app, go to Bluetooth & devices > Printers & scanners .

Step 2: This will display all the printers you have installed.

Ensure the printer you want to use is present in the list.

Step 3: Navigate to the relevant file explorer location. Select all the files you want to print.

• You can only mark multiple files in the same location (for example, your Desktop), but not ones from two different places.

• If you want to do that, you’ll have to repeat the process for every directory location with some of the files you want to print – or you can move them into the same location first.

Step 4: When all the ones you want to print are selected, press the Control + P keyboard shortcut at the same time. The usual print menu will open up, and you’ll be able to select your printer.

Alternatively, you can right-click on the selected files, go to Show More Options , and select Print .

Step 5: Select your printer, paper size, quality, paper type, and number of copies of each. You can fit the picture to the frame and hit click Print.

If you are looking for efficient methods to select multiple files on Windows , you can read our article on the same.

Method 2: Print Multiple PDFs

You can select multiple PDF files using the steps above, but you can’t print them at once. You need to use third-party apps to batch-print PDF files. Wondershare PDFelement is one such capable app to manage PDFs like a pro.

Step 1: Download and install Wondershare PDFelements .

Step 2: Launch File Explorer and select multiple PDF files using the Ctrl key trick.

Step 3: Right-click on your selection and select Show more options .

Step 4: Select Batch Print with Wondershare PDFelements .

Follow the on-screen instructions to complete the print job in no time.

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