- The document can be shared via direct link or email.
- You can give three levels of permissions for any Google Docs—Editor, Viewer, and Commentator.
- To revoke, you must go back to the Share section and reset the link, edit the level, or remove the person’s email from the list.
How to Give Permission to Edit Google Docs on PC
Since a Google Docs document can be shared in two ways, the steps to grant or revoke the permission to edit differ slightly, so we have covered them separately.
Method 1: Grant Permission to Edit Google Docs for Selected Few Users Only
Step 1: Open the Google Docs document whose permission you want to change.
Step 2: When the document opens, click the Share button at the top. You can also click File > Share from the top menu bar.
Step 3: The Sharing pop-up window will open. If you grant sharing permission for the first time, select how you want to share the file. Use the Get Link section if you want to share with more people to access the file, but make sure Restricted is selected under the Get Link section. Use the Copy link option to copy the shared URL and share it directly with others.
Step 4: If you want to share the document with only a few people or a group, add the email IDs of those with whom you want to share it in the Add People and Groups box .
Step 5: A drop-down box will appear when you enter the email ID. Click on it and select Editor . Finally, press the Send button. You can modify or revoke the permission later, as shown below.
Tip: Click on the Settings toggle in the sharing pop-up window if you don’t want users with editing permission to change permissions or share the document.
How to Revoke or Modify Editing Permission for Selected Users
Step 1: Open the Google Docs document and click the Share button.
Step 2: The sharing pop-up window will open. Here, you can see the names of the people with whom you have shared the file. Click on the drop-down box next to the people’s email ID to change the permission— select Viewer or Commenter . If you don’t want the user to view the file, click Remove . Finally, click on the Save button.
Method 2: Grant Permission to Edit Google Docs for All Users
Step 1: Click the Share button at the top of your Google Docs document. Under the Get link section, click on Change to anyone with the link if you want them to have editing permission.
Step 2: Then click on the Viewer drop-down box and select Editor. Hit the Save button. Please copy the link and share it.
Note: Anyone on the internet who can access the link can edit your document if the permission is set to Editor. Make sure you share the link only with trusted users.
How to Give Permission to Edit Google Docs on Android, iPhone, and iPad
Step 1: Open the Google Docs document and tap the Share icon . Alternatively, tap on the three-dot icon and select Share & export > Share .
Step 3: If you want anyone with the link to view and edit the file, click on the text under the Who has access section at the bottom. If the file isn’t shared yet, you will see Not shared . Otherwise, you will see the profile pictures of the users with whom the file is shared.
Step 4: Click Change under Only people added can open with this link . Select Editor from the list if you want anyone with the link to edit the document.
How to Revoke or Modify Editing Permission for Google Docs on Mobile
Step 1: Open the required document and tap on the Share icon. Tap on the area under the Who has access section.
Step 2: To revoke editing permissions for selected users, tap on Editor under the email address. Then, select Viewer or Commenter from the list.
Step 3: To revoke editing permission for everyone, tap Change under Anyone on the internet with this link can edit . Select Viewer or Commenter .
