OneNote offers many ways to organize your notes . For instance, you can categorize notes in notebooks, sections, and pages. Tags are one of the ways to organize your notes in OneNote effectively and intelligently. If you stumbled upon tags in OneNote and wonder how to use tags in OneNote, this guide will be your savior.
This tutorial is based on OneNote for Windows 10 version, which is different from OneNote 2016 . The mobile versions of OneNote only support the adding of the To-Do list tag. You can view other tags created from a computer, but they cannot be added on mobile apps. Similarly, mobile apps do not let you search for tags. However, the iPad version does offer many pre-defined tags, and the same can be found using the search.
Let’s get started on how to use and manage tags in Microsoft OneNote.
What Are Tags in Microsoft OneNote
Tags work inside pages. So consider them as tiny databases to collect similar information from different pages. Inside a page , you can tag a single line, an entire paragraph, or multiple paragraphs. Anything can be tagged. You can even add more than one tag to the same text.
Tags provide more structure to your notes. After adding data to your notes, you can label them with tags depending on the type of information and the action that needs to be taken. Tags make important things stand out from the rest of the notes. Unlike typical labels, tags are searchable and sometimes even dynamic such as the To-do list tags.
For instance, if you are learning new words while compiling notes in different sections and pages, you can tag the new words with the Definition tag. Later, when you want to revisit the new words, you don’t have to scroll through each page individually. Just search for the Definition tag, and all the tagged words will show up. Cool, right?
When to Use Tags
Tags come handy for creating to-do lists, remembering important information from a page, highlighting important lines, or marking definitions, etc. Use tags when you want to mark a similar type of data inside different notes. For instance, you can create a Phone number tag. So whenever you add a phone number to your notes, inserting the Phone number will make it easy to find when you need it.
You can, of course, find something using the search term as well. But for that, you will have to remember something related to data first. Take the case of a phone number. Say you added a phone number for some company. Now you don’t remember the name of the company. That’s where tags come to our rescue. Search for the Phone number tag, and it will show all the phone numbers. Tags offer an additional layer of organization while making it easier to find the right information quickly.
Pro Tip: Google Keep supports labels. Find out what are labels in Google Keep Notes and how to use them for organizing notes.
How to Add Tags to Notes
Adding tags or tagging your notes is quite easy. Place your cursor anywhere on the line or paragraph that you want to tag. Go to the Home tab, and you will find the tag drop-down box with a to-do list tag showing up first. Click on the To-do list tag if you want to add it to your note. Alternatively, click on the small down arrow and select the appropriate tag. You will find several pre-created tags such as Definitions, Remember for later, Important, and more. You can even create your custom tags, as shown below.
As mentioned before, you can add multiple tags to one line or paragraph. Most of the tags will show up at the beginning of the line, while some will highlight your text, such as the Definition tag.
You can even use keyboard shortcuts to add tags. Use Ctrl + 0 shortcut to add a To-do tag, and Ctrl + 1 shortcut to add Important tag. Similarly, use a combination of Ctrl and a number according to the tag’s position in the list.
How to Find Tags
To find tags, you need to use the search feature of OneNote. Click on the search icon in the left sidebar of OneNote. Alternatively, use Ctrl + F keyboard shortcut to open the search. When the search box appears, type the name of the tag. I repeat, you need to type the name of the tag. So for To-do lists, type to do and similarly, for Definition tag, type definition. Some tags will appear when you click on the search bar. Click on the tag if it’s available.
Once you press the Enter key to search for the tag, you will see the related searches. Do switch to the Tags tab if you are in pages. Also, OneNote might show search results for the current page. You can filter the data to search in the current section, current notebook, and all notebooks. For that, click on the second box under the search bar. Click on the various pages under the Tags section to view tagged notes. Your tagged data inside a particular note will be highlighted.
How to Remove Tags
You can keep the tags in your notes as long as you want. Once you are done with a tagged note and don’t want it to appear in the search results, you can remove the tag.
To remove a tag, place the cursor on the tagged text and go to the Home tab. Click on the tag drop-down box to reveal a list of tags. Click on the same tag that you want to remove. The process of removing a tag is similar to adding it. Alternatively, press Ctrl + 0 to remove any tag. Use the same shortcut if you want to remove multiple tags. In case you have added multiple tags but want to remove only one tag, use the keyboard combination that you used to add that particular tag, i.e., Ctrl + 1, Ctrl + 2, etc.
Tip : Check other keyboard shortcuts that work with Microsoft OneNote .
How to Create and Use Custom Tags
If you don’t like the tag offerings by OneNote, you can create your own depending on its purpose. To create a tag, click on the small down arrow in the tag box. Select Create new tag from the list.
A new sidebar will open on the right side. Type a relevant name for your tag under the ‘Name this tag’ box. Select the appropriate icon from the list. Click on the Create button.
When the tag is created, it will show up in the list of the tags. Perform various actions such as adding, finding, and removing tags similar to the way, as shown above. The keyboard shortcut to add or remove a tag will work for custom tags as well.
Delete Custom Tag
To delete any custom tag that you have created, open the tags list. You will see the Delete Custom tag option. Click on it and select the tag that you want to delete.
Get Them on Mobile
Tags are super handy once you get hold of them. Sadly, the functionality is limited to the OneNote desktop apps only. We hope Microsoft adds the functionality to add additional tags on the Android and iOS apps soon.
Next up: Want to explore other similar cool features of OneNote? Check out 11 best tips and tricks for OneNote from the next link.
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Have you been told to take a screenshot using the Print Screen key on your Windows 10 computer? And now you are left wondering where the Print Screen button is? Even if you found the button and pressed it, nothing would have happened. So you are more confused now. Don’t worry. We are here to help. By the end of the post, you will be a champ in using the Print Screen button to take screenshots on Windows 10.
Questions like where is the Print Screen button, how to enable Print screen, and how to use the Print screen button are answered in this post. We have also covered how to take a screenshot in Windows 10 without the Print screen button.
Let’s get started on discovering the superpowers of the Print Screen button in Windows 10.
Where Is the Print Screen Button
The Print Screen button is usually present at the upper right side of your keyboard. You will see one of the text labels on the key:
- Prt sc
- PrtSc
- PrtScn
- PrntScrn
If something else is mentioned along with the print screen button, then you will have to trigger it with the function key (fn) on your keyboard. That is, hold the fn key and the Print screen buttons together to take a screenshot.
Tip : If your keyboard doesn’t have the Print Screen button , use the Function (fn) + Windows key + Spacebar to take a screenshot. In case the Print screen isn’t working , check out various ways to fix it.
How to Use Print Screen Button to Take Screenshot in Windows
There are several ways to take a screenshot using the Print screen button on Windows 10. Let’s check them out.
Method 1: Capture Entire Screen With Print Screen
This is the simplest method to take a screenshot on Windows 10. Pressing the Print Screen key on your keyboard copies the entire (active) screen to your clipboard . Even though a screenshot is technically captured, it’s not saved anywhere on your computer.
The screenshot resides in your computer’s clipboard for a temporary period till you copy something else. You need to paste the copied content (the screenshot) in a supported app such as MS Paint, Paint 3D, etc. Use Ctrl+V keyboard shortcut to paste the image. Once pasted, save the image using the app’s save button. It’s not necessary to paste the screenshot in photo-editing apps, you can even paste it in Microsoft Word or Google Docs .
Note: Use fn + Print screen combination if nothing is copied to the clipboard.
Typically, when you take a screenshot on your mobile phone, the screen will dim for a second, which indicates that a screenshot is taken. However, nothing will happen to the screen using this method. The screen won’t dim when you simply press the Print Screen button. So don’t get scared, just open any supported app and paste the copied screenshot.
Tip: If you use OneDrive, your captured screenshots will automatically be saved in your OneDrive folder. In case you are notified that screenshots are saved in OneDrive, find out how to turn off that notification and how to disable storing of screenshots in OneDrive .
Method 2: Capture and Save Entire Screen Using Print Screen
The above method doesn’t save the screenshot directly to your computer. To save screenshots on your PC without pasting them first, press the Windows key + Print screen button simultaneously. The screen will dim for a second, indicating that a screenshot has been taken. In this method, the entire screen is captured.
You will find the captured screenshots in the Pictures > Screenshots folder. If you don’t find that, follow this path C:\Users\username\Pictures\Screenshots.
Method 3: Capture Active Window With Print Screen
Instead of capturing the entire screen, this method will help you take a screenshot of an active window. Let’s say you want to take a screenshot of the minimized Word screen. You can do it by using the Alt + Print screen keyboard shortcut. Press both buttons simultaneously to take a screenshot of your active window.
Similar to method 1, the screenshot will not be saved directly. You will need to paste it into a supported app such as MS Paint and then save it.
Method 4: Assign the Snipping Tool to Print Screen Key
If the above methods do not meet your requirements, you can assign the Windows 10 Snipping tool to the Print screen key. When you do so, the Snipping tool will get activated when you press the Print screen key on your keyboard.
With the Snipping tool, you can take custom screenshots. You can choose the area whose screenshot you want to take, capture the selected window, and perform other advanced tricks. The screenshots will open in the Snipping Tool where you can annotate and draw on them. Finally, save the screenshot. Check out various tips and tricks related to the Windows 10 Snipping Tool .
To assign the Snipping tool to the Print screen key, follow these steps:
Step 1: Open Settings on your Windows 10 PC from Start Menu. Alternatively, use Windows + I keyboard shortcut to open settings. Go to Ease of Access.
Step 2: From the left sidebar in Ease of access, scroll down and click on Keyboard. On the right side, you will find Keyboard settings. Scroll down and enable the toggle for Print Screen shortcut.
Bonus: How to Take Screenshot Without Print Screen on Windows 10
If you don’t want to remap the Print screen key to the Snipping tool or use Print screen to take a screenshot, you can still open the Snipping tool using the Windows key + Shift + S keyboard shortcut. Alternatively, open the Snipping tool from the Start Menu. You can also use the Snip and Sketch tool of Windows to take a screenshot without the Print screen button. Find out what’s the difference between the Snipping Tool and Snip and Sketch on Windows 10.
The Best Method
Methods 2 and 4 are convenient for taking and saving screenshots both. I mostly settle for Method 4 on my computer where I use the Snipping tool with the help of the Print screen button. It lets me take a screenshot with the ability to draw on them.
Next up: If for some reason, you are unable to take screenshots on your Windows 10 PC, check out 4 ways to fix it from the next link.
