- Get relevant permission from the admin to share your screen on Teams.
- If you are on low bandwidth, reduce your display resolution.
- Excessive cache collected by Windows may also mess with Microsoft Teams functions; clear it up.
- You can also consider updating or reinstalling Microsoft Teams.
Preliminary Fixes
- Internet connection : Sharing your screen on Teams requires high-speed internet connectivity. To ensure you have good internet, visit Fast or use services like Speedtest .
- Close irrelevant apps : Too many apps and activity processes running in the background interfere with Microsoft Teams and its functionalities. To shut down running processes, open Task Manager > go to Processes > select the app you want to close > choose End task.
- Ensure you have permission for screen sharing : When on a call, click on the three-dot menu at the above menu bar > select Meeting Options > select Everyone under Who can bypass the lobby.
If none of the preliminary fixes help troubleshoot the issue, move on to the next fixes.
Fix 1: Enable Computer Audio During Teams Screen Sharing
Participants can also share the screen during Microsoft Teams video calls. But first, contact the admin to get the relevant permission.
Step 1: Launch Microsoft Teams and start a video call with members. Hit the Share icon at the top.
Step 2: Enable the Include computer sound toggle, select a presenter mode if necessary, and share the display content with others.
Also Read : How to test audio in Microsoft Teams
Fix 2: Lower Display Resolution
Step 1: Open the Settings app on Windows 11 (Windows + I keys).
Step 2: Navigate to System > Display > Display Resolution .
Step 3: Select low display resolution and reboot the PC.
Now, open Microsoft Teams and try sharing the screen again. If this fix didn’t help, move on to the next one.
Fix 3: Clear Microsoft Teams Cache
Step 1: Completely close the Microsoft Teams app on Windows 11.
Step 2: Press Windows + R keys to open the Run menu.
Step 3: Now, type the following command in the box and hit Enter .
%appdata%\Microsoft\Teams
Step 5: It will open Files Explorer with the folder containing the Teams files. Select all and delete them from the PC
Now, reboot the PC and try using Microsoft Teams again.
Fix 4: Update Microsoft Teams
Microsoft Teams screen sharing not working might be related to an outdated device build. The software giant regularly releases software updates to the app to add new features and fix bugs. To update:
Open Microsoft Teams > click on the three-dot option in the menu bar > check for updates.
This might be a bug with the Teams app. Try restarting Teams or updating to the latest version.
Corrupted Teams files could be causing crashes. Try clearing the Teams cache or repairing the Teams app through Windows Settings.
Yes, certain antivirus programs might block screen-sharing features. To resolve this, temporarily disable or whitelist Microsoft Teams within your antivirus settings.
