- To share the document as a PDF, Open it in the Notes app, tap on the share icon, and select the app you want to share it with.
- You can also save the scanned document in the Files app, and then share it as a PDF document.
- Alternatively, you can sync your Notes with iCloud, open it in a web browser, and then download the document as high-quality images.
Method 1: Send in Apps Directly
The Notes app automatically creates a PDF file when you scan documents.
Step 1: Tap on the scanned document in your note to open it in full-screen view .
Step 2: Press the Share button at the top and select the app, such as Mail, to share scanned documents from your iPhone Notes.
If your PDF is too big for email, here’s how to reduce PDF size on iPhone .
Tip: Check out other ways to share PDF files from iPhone
Method 2: Download as PDF
You can easily download scanned documents from notes as PDFs and then send them by opening the app of your choice.
Step 1 : Tap on the document in the note and press the Share icon. Select Save to Files from the menu.
Step 2: Choose the folder where you want to save the PDF. Tap on the Save button.
Step 3: Open the app where you want to send the scanned document and attach the PDF from the Files app.
Alternatively, open the Files app and go to the folder (in our example, the Downloads folder). Tap on the document to open it, use the Share icon, and select the app where you want to send it.
Pro Tip : You can scan documents on your iPhone directly in the Files app as well. Open the Files app and go to any folder. Tap on the three-dot icon at the top and select Scan Documents . The scanned document will be saved as a PDF in the Files app in the same folder from where you scanned the document.
Method 3: By Sharing as an Image
If you want to share the scanned document as an image file, you can take a screenshot of the scanned document page in the Notes app. However, if the quality isn’t fine, download the document pages as individual pictures.
For that, you will need to use the iCloud website. We have divided the steps into two sections.
Save Document in iCloud
Step 1: First, scan and save the document in the iCloud folder of the Notes app.
To check, open the Notes app and tap on Folders at the top. Select any folder under iCloud. Then, scan the document.
Step 2 : Now, ensure that iCloud sync is enabled for notes. Open iPhone Settings .
Step 3: Tap on your name at the top, followed by iCloud .
Step 4 : Then, tap on Show All . Now, select Notes .
Step 5: Finally, enable the toggle next to Sync this iPhone. Wait for a minute or two to let the iPhone sync the notes.
Download Scanned Documents as Picture
Step 1: Open iCloud in a browser and log in to your Apple ID.
Step 2: Click on the notes section.
Step 3 : Open the note where your scanned document is saved. Then, double-click on the document to open it.
Step 4 : Click on the Download icon at the top to download all the pictures.
Step 5: Once the scanned document is downloaded as pictures on your device, share pictures in any app.
Bonus: Save Scanned Documents Automatically in the Photos App
Apple offers a feature where you can automatically save your scanned documents from the Notes app as images in the Photos app. However, remember that the Photos app will save each scanned page as an individual image.
To enable this feature, go to iPhone Settings , followed by Notes . Enable the toggle next to Save to Photos .
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- Access the print queue on your computer and manually clear any stuck print jobs that might be causing the issue.
- Ensure you have the latest printer drivers installed. If not, update them or reinstall the drivers to resolve compatibility issues.
- Use your computer’s built-in printer troubleshooter tool to detect and fix common printer problems.
Preliminary Fixes
- Check Printer Connection : You should first try power cycling both your computer and printer. Refreshing the connection between your devices may solve this problem much quicker than you had anticipated.
- Check Pages and Ink : If your printer has run out of pages or ink, you may receive the ‘documents are waiting’ error. You should refill the ink or add more pages to your printer for a smooth operation.
- Check your Printer Status : Ensure your printer’s status is not set to offline. This will make the printer undetectable for your computer. As a result, your PC won’t be able to communicate with the printer.
Fix 1: Run the Printer Troubleshooter
Step 1: Navigate to Settings . Then, open the System and select Troubleshooters .
Step 2: Select Other troubleshooter . Now, Run the printer troubleshooter from the following menu and follow the on-screen instructions.
If the troubleshooter cannot solve your problem, try restarting the Print Spooler service.
Fix 2: Restart the Print Spooler
Step 1: Press Windows + R to open a new Run window.
Step 2: Then, type services.msc and press Enter .
It opens the services menu.
Step 3: Scroll down to Print Spooler .
Step 4: Right-click on the service and select Stop .
The service should no longer be running now.
Step 5: Now, launch File Explorer and go to the following path.
C:\Windows\System32\spool\printers
Step 6: Delete the content of the folder. By doing that, you’ll delete the printing queue.
Note : Don’t delete the folder itself.
Step 7: Restart your computer.
Step 8: Go back to Print Spooler and restart the service.
Step 9: Set the Startup Type to Automatic .
If the steps above are too complicated, complete the same task from the Command Prompt menu.
Step 1: Launch the Command Prompt as admin.
Step 2: Run these commands and press Enter after each one.
net stop spooler
del /Q %systemroot%\system32\spool\printers\*.*
net start spooler
Check if the error is gone. If this doesn’t resolve, check out the next fix.
Fix 3: Reinstall the Printer Drivers
If your print drivers got corrupted, are missing, or are running outdated drivers, you may not print your documents. That’s why you need to update your drivers. Or reinstall them if they get corrupted.
Step 1: Launch the Device Manager . Then, go to Print Queues and expand the list.
Step 2: Select Update driver and check if the problem is gone.
If it persists, select Uninstall device to remove your current print drivers. Restart your computer. Your device will automatically install the latest print drivers.
Check if your printer still says documents are waiting to be printed.
Fix 4: Remove and Add Your Printer
If nothing worked, maybe re-adding your printer to your computer will do the trick. It’s a handy way to fix the printer ‘documents waiting’ error.
Step 1: Head to Settings > Bluetooth & devices > Printers & scanners menu.
Step 2: Select your preferred printer.
You can check the printer’s details. You can run the troubleshooter from the same menu too.
Step 3: Click Remove .
Now, go back and select Add device . Once Windows detects your printer, click Add device .
You may need to cancel documents waiting to print and try again.
If the printing error only appears while using Google Chrome , check our dedicated guide to troubleshoot it. Before you rush to the nearest store to print your documents and files, use the tricks above to fix the problem.
